Requesting Medical Records
Now part of The University of Kansas Health System, we have begun to transition some patient care and medical records. Read the below for details about medical record requests.
Medical Records
IMPORTANT UPDATE | Patients of the below clinics can access medical records for care received after May 15, 2024, through their MyChart record or The University of Kansas Health System’s Health Information Management department. Learn more here. Medical records for care provided at the below clinics prior to May 15, 2024, can be accessed through an existing patient portal or one of the below avenues.
- The University of Kansas Cancer Center (formerly Olathe Health Cancer Center)
- Gastroenterology at Doctors Building 1 (formerly Olathe Health GI Specialists)
- Internal Medicine and Endocrinology at Doctors Building 2 (formerly Olathe Health Internal Medicine)
- Neurology at Doctors Building 1 (formerly Olathe Health Comprehensive Neurology)
- Pulmonology at Doctors Building 1 (formerly Olathe Health Consultants in Pulmonary Medicine)
For Olathe Health Medical Records: Whether you want to receive digital access (patient portal or email delivery) or hard copies (faxed or mailed) of your medical records, patients and guardians can request copies of medical records following a visit at an Olathe Health facility.
Online Access
Patient Portal
The patient portal offers free, online access to Olathe Health Physicians (OHP), Olathe Medical Center (OMC) and/or Miami County Medical Center (MCMC) health records. Here, you can see *much of your hospital or clinic visit information anytime it’s convenient for you.
Click here for access to the patient portal*. If you aren’t signed up, ask your care team to help you sign up the next time you visit.
*Learn more about information you can access here.
Electronic Delivery (Email)
If you are a patient or guardian, you can request electronic access to complete medical records from OHP clinics, OMC or MCMC. These records will be sent in an electronic format by Ciox, our Release of Information Company.
(Note: This is not connected to your Patient Portal.)
Requesting Medical Records
Requests can be made two ways.
1. Online Request Form
Complete a secure online request form here.
Before you begin:
-Have a photo ID ready
-Have mobile phone nearby
-Use a Chrome, Firefox or Safari browser
2. Printed Request Form
–Print and complete the Authorization to Release Information Form
-Select your preferred delivery method on the Form (mail, fax, in-person pick up, eDelivery, other). If you are a patient or guardian, you can request electronic delivery of your medical records. These records will be sent in an electronic format by CIOX, our Release of Information company.
-Mail, fax or deliver in person to the OMC, MCMC address or fax number below.
Haga click aquí para obtener el formulario en español de la autorización de divulgación de registros médicos.
Please note: You may be charged a cost-based fee. You may receive an invoice for these charges via mail from Ciox, the Release of Information company used by Olathe Health.
Mail and Fax Information
-
Olathe Medical Center Patients
Health Information Management Department/Release of Information
Olathe Medical Center
20333 W. 151st St.
Doctors Building 1, Suite 370
Olathe, KS 66061
Phone: 913-791-4331
Fax: 913-791-4335
For Radiology Images ONLY, fax your request to: 913-791-4498.
For Billing Records ONLY, fax your request to: 913-782-1669.
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Miami County Medical Center patients
Health Information Management Department/Release of Information
Miami County Medical Center
2100 Baptiste Dr./P.O. Box 365
Paola, KS 66071
Phone: 913-294-6703
Fax: 913-294-5919 -
Olathe Health Physicians Patients
Click the link below to find your clinic address and fax number.
For general medical records questions, call 913-782-2974.